I work planning the future all the time, not only when I’m working on a project, I love to trace the vision about the reactions of a client, how the people feel in the team, how people are tracing their proffesional careers.
Reading about the implementation of a PMO, first phase needed is to create the conditions for change. As part of it, there is the need o creating a sense of urgency and economic value.
Some general remarks to create this need:
- Failures in projects (low trust, bad income…),
- High time + energy consumption for upper-managers,
- People is overloaded for long temp,
- Do no create the number of people that upper-managers “do not want them as PM”,
- Avoid mushroom management,
The main reason remarked in 2 sources is to build a PMO should be “to prevent large projects failures”.
As almost everything in a company, one of the key for a success starting of any idea, is that the idea grow up from direction, better if the idea is told by them 🙂
Reading about all this issues I see that the preparation phase is going to be longer than I expected.
I have been reading about this issue becuase it’s important to learn where other failed in order to try to avoid it.
Mainly it’s due to different combinations of factors:
- Understimating scope of organizational change needed,
- lack of methodology while managing projects,
- Insuficient time to develop competent proffesionals,
- Bad timing,
- Inadequate or insuficient change management process.
I will increase this list when I read more. If you know something else, please let me know.
There are a lot of expectations in the creation of the PMO in our site. They want a PMO; they don’t know what it is and what not, but they want one.
In this scenario where expectations are so high, the first thing to do is to manage them.
At this time I think I need to prepare the field court.
The company where I work has a proven methodology and all people expect that we are only limit on work to implement it.
For me that’s an error, and I need to explain it carefully.
I see the construction od the PMO as an organizational change that will cover a lot of items of the site (people, processes…). This approach is the right one for me, the other things are tools that I need to use in the process.
As all changes, I need to create a movement:
- Top-down: upper-managers,
- Down-top: coaching & mentoring of people of team.
In any case, a good communication plan is mandatory.
I still need to mature this approach because change minds is not bread & crumbs, but first phase will be to prepare conditions for change.
It’s not going to be easy but it’s a great challenge that I really need.
What would be the starting point for this PMO?
The starting point is that there are some good business reasons to create this PMO: local market, growth of the management team, coaching & mentoring needs…
My first deliverable? Initially I have to prepare the PMO charter with its all some components as mission, objectives, responsibilities and the roles that will compound this team (yes, I will have a team). Once I get the approval of my sponsor I will work on it, but the preparation of this Project Charter will conclude on January, I need vacations,
Perfect time to read some books I have already bought about PMOs,
Let´s see how it works…
I was looking for an useful book about how to approach a negotiation. I found this one: start with no by Jim Camp.
Some notes taken while I have read:
- You don’t need to close this deal,
- You “want”, you don’t “need”,
- Don’t worry about rejection,
- Do “cold” calls no “hot” calls,
- Negotiation never ends,
- Take care with “non profitable” activities,
- Think on behaviour and forget the results,
- Focus on what you can control: yourself.
- People who hire a consultor and pay it work harder, it’s a fact. Money is equivalent to compromise.
- You don’t need to reason out with the other part, you have to create a vision on the other part. An easy way? with good questions,
- Never do a question that removes the right to say “no”.
- Who does take decisions? Look for them,
- Prepare your check list and your goals, after the meeting, take more notes and do a resume.